Gmail to Outlook: Transfer Your Emails
Switching from Gmail to Outlook.com but don't want to lose your existing emails? Whether it's for privacy reasons, Microsoft 365 integration, or simply a fresh start — mailriva helps you transfer your Gmail emails securely to your Outlook.com account.
Why Switch from Gmail to Outlook.com?
There are many reasons to move from Google to Microsoft: better integration with Office products, privacy concerns about Google, an existing Microsoft account, or the desire to leave the Google ecosystem. Outlook.com offers 15 GB of email storage, a clean calendar, and seamless integration with Microsoft 365.
The migration itself is often more complex than expected. Gmail uses labels instead of traditional folders, which can cause issues during transfer. mailriva solves this problem by cleanly translating Gmail labels into Outlook.com folders.
Prerequisites for the Migration
For Gmail, you need an App Password (if 2-Step Verification is enabled). The IMAP server is imap.gmail.com (port 993, SSL). For Outlook.com, IMAP is enabled by default — the server is outlook.office365.com (port 993, SSL). mailriva fills in both settings automatically.
How to Transfer Your Gmail Emails to Outlook.com
Create an App Password in Google
Create an App Password in your Google Account. This is required so mailriva can securely access your Gmail mailbox.
Download mailriva
Download mailriva for free and install the app on your Windows PC or Mac.
Connect Gmail as source
Select Gmail as the source provider and sign in with your Gmail address and the App Password.
Connect Outlook.com as destination
Select Outlook.com as the destination account and sign in with your Microsoft credentials. IMAP is enabled by default on Outlook.com.
Start the migration
Review the folder overview, adjust the mapping if needed, and start the transfer. Your Gmail mailbox remains unchanged.
Your Advantages with mailriva
- Passwords stay on your computer — no cloud intermediary
- Gmail mailbox remains completely unchanged
- Labels are cleanly translated into Outlook folders
- All attachments are transferred
- Local backup copy possible before migration
- No web tool — everything runs locally
Frequently Asked Questions
Will my Gmail labels become Outlook folders?
Yes. mailriva translates Gmail labels into Outlook.com folders, so your structure is preserved.
Can I transfer only specific folders?
Yes. In mailriva, you select which folders or labels to transfer before starting the migration.
Will my Gmail account be modified?
No. mailriva only reads emails from Gmail and writes copies to Outlook.com. Your Gmail mailbox remains untouched.